What is CRM Software?

What is CRM Software?

Customer Relationship Management is any tool, strategy, or process that helps businesses better organize and access customer data.
June 9, 2022

What is CRM Software?

CRM is an acronym that stands for customer relationship management. Customer relationship management is any tool, strategy, or process that helps businesses better organize and access customer data.

CRM software unites all customer and prospect data in a single tool, bringing added visibility into customer interactions. A CRM is the center of any successful sales organization, the database in which all data, interactions, and notes are stored. Organisations use CRM systems to ensure that contact and interaction data can be easily located, sorted, and amended as necessary throughout the customer lifecycle. Contacts can be stored hierarchically under a single company or organisation, giving sales teams a holistic view of interactions with all relevant employees of a prospect or customer.


CRM Software

CRM Software is a program that lets you store and manage prospect and customer information in one central location.

This data includes:

  • Contact information for business contacts
  • Account details
  • All relevant data about sales opportunities

Software as a Service (SaaS)

SaaS is a program you access over the internet without having to install or maintain software. SaaS applications are also called

  • Web-based software
  • On-demand software
  • Hosted Software

Who uses CRM platforms?

Because most CRM platforms are in the cloud, they can grow and scale with your business. That means businesses of all sizes can — and should — use a CRM platform to manage their relationships with customers.

Below are the teams the will likely use CRM software often

  • Sales and Business Development Teams
  • Marketing Teams
  • Customer Service Teams

How a CRM Solution Works

It takes all the data from your integrated platforms from multiple departments and keeps it organised. This data comes from Sales, Marketing and Customer Service, providing analytics and reporting.

What are the common features of CRM Software?

Account and contact management: One of the core features of a CRM is extensive account and contact management. Contact management features allow users to sort contacts by the accounts they are associated with. This allows users to have key contact information such as phone numbers and email addresses of various roles at any given company. This way if someone wants to contact a product marketing manager or even the CRO at a company they can quickly reference the contacts associated with the account.

Opportunity management: Another core feature of CRM software is opportunity management. This allows users to track a sales opportunity through its various stages, forecast the likelihood of closing an opportunity, take notes on customer pain points and needs, and track opportunity quotes. As an opportunity moves through the various stages, users can assign a percentage chance to the deal closing as well as mark if an account renewal is at risk of being lost. This will highlight a call to action for salespeople and will alert them that they might need to address any customer concerns to increase the likelihood that they will sign a deal. Additionally, within the opportunity section, salespeople can assign quotes for the deal based on how the deal is progressing. This helps salespeople give an accurate quote to a potential customer and forecast revenue for the fiscal year.

Lastly, it’s crucial for users to take diligent notes on customer needs as the deal progresses. For example, if a call was conducted and the potential customer indicated their pain points and what’s most important to them, users can record that within the opportunity page on the CRM. This allows salespeople to come back with their needs addressed and increases the likelihood of closing a deal.

Lead management: Lead management features are another core feature of a CRM that can help drive more revenue for businesses. When a lead filters into the company, whether that be from an event, an online form, or tracking online visitors, the CRM can automatically store a lead’s contact information as well as provide additional features to help pursue the lead. For example, CRMs generally provide lead scoring features that automatically determine the best leads to chase based on various factors including how that lead has already interacted with the business website. If a lead has visited certain pages or downloaded certain resources, it may be a good indicator of what product or solution they are looking for.

Additionally, CRMs can filter in important demographics and make it easy to visualize lead information such as job titles, company size, company revenue, and more. This further makes it easier to filter out leads that businesses shouldn’t waste time pursuing.

Sales analytics dashboards: CRM software helps to display a variety of analytics for sales departments. These sales analytics display historical sales data that can help showcase which sales activities have led to winning deals. This can include customer segmentation, profitability analysis, team performance, and more.

Return on Investment (ROI)

Below is the breakdown of the estimated time to ROI according to the review data on G2 as of January 26, 2021:

  • 50% of buyers see an ROI in 6 months or less
  • 24.5% of buyers see an ROI in 7-12 months
  • 11% of buyers see an ROI in 13-24 months
  • 5% of buyers see an ROI from 24-36 months
  • 7.5 %of buyers haven’t realized a full payback yet

Reference: Salesforce


Ben van Rooy

Ben van Rooy

Founder and Design Director
Srilekha Vatsavai

Srilekha Vatsavai

Digital Designer